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Texas Health & Human Services Agencies - by IdeaScale | Most Popular More Pages Welcome (current) Ideas Vote Now × Register To Contribute Please create an account to cast your vote and join our community! Create Account Already have an account? Log in Sort By Most Popular Recent Ideas Most Popular Ideas (current) Campaign All Ideas Cost Saving Ideas On this site you may vote on cost-saving ideas submitted by employees of the Texas Health and Human Services System agencies. Before voting, you must register with IdeaScale OR through your social media account (Facebook, etc). Use the links in the top right corner of this page to get started. Your log-in/registration is completely private, and is never revealed to the agencies. You do not need a new registration if you have previously voted; simply log-in to your account. After you log-in, click the up or down arrows to vote for or against an idea. Your votes will be tabulated when you log out or when you refresh your browser window. HHS System employees may submit new ideas through the HHS Connection by visiting: https://hhsconnection.hhs.texas.gov/hr/employee-programs-committees/cost-saving-ideas Recent Ideas Most Popular Ideas (current) Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 TELEWORK Make teleworking available to more employees to save office space and maintenance costs, reduce employee commuting costs, reduce sick leave, and increase productivity. [4] Voting 131 votes 136 up votes 5 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 ELECTRONIC SIGNATURES Use electronic signatures and scanning in lieu of hardcopy documents. [368] Voting 95 votes 97 up votes 2 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 REDUCE ELECTRICITY USAGE Implement an energy savings campaign. Remind people to turn off under counter desk lights or overhead office lights when they are away from their desk. Make sure heating and cooling units are set to correct temperatures as prescribed by Texas Facilities Commission (TFC). Turn off computer monitors when away from your desk (leave the main unit on for Information Technology (IT) purposes). [91] Voting 67 votes 77 up votes 10 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 ELECTRONIC TECHNOLOGY Agencies should be doing much more in the way of videoconferencing or webinar-based training, uploading data, and using online versions of documents to save money. Webinar/video training is interactive, audiovisual, etc., and just as effective as in person. Uploading data and using the online versions of documents allows for distance auditing. Travel budgets could be greatly reduced by using electronic technology. [470] Voting 61 votes 69 up votes 8 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 VIDEOCONFERENCE OR WEBINAR TRAINING There are required trainings for certification, and sometimes these trainings are not offered in every area. It would be beneficial for the agency to allow staff that, who require training in an area that is greater than 50 miles from their office, to participate in these trainings via webcast or teleconference. The training materials could be provided to staff by email, and participant information could be tracked in order to ensure that they are truly participating in the required training. There are video conference rooms in several areas, and most have at least two staff that can set up the rooms for this. [25] Voting 46 votes 53 up votes 7 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 DIGITIZE DOCUMENTS AND INVEST IN CLOUD STORAGE Take agencies toward being less dependent on paper in order to save storage space and resources. Invest in cloud storage with highest security measures possible, eliminating the need for space for physical filing cabinets and for staff time spent filing paper. The field offices could have digital files for each consumer. [73] Voting 52 votes 61 up votes 9 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 SUPPLY EXCHANGE Instead of always buying new supplies, conduct a supply exchange every few months on each floor or building where employees turn in their un-used supplies that other people can use. Keep the ’unclaimed’ items in a convenient location so people can look there first for what they need. [88] Voting 40 votes 53 up votes 13 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 STAGGER SHIFTS Clerical staff in our office are required to work 8-5. When clients are in the lobby at 5:00 someone has to work overtime until everyone is served. Why not have some people work from 8-5 and others work from 8:30-5:30 to make sure all clients are served but avoid having to pay overtime. [432] Voting 50 votes 63 up votes 13 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 ELIMINATE PRINTED DAILY SCHEDULES Scheduling clerks should email the daily schedule to workers or supervisors instead of printing a paper copy for them. [482] Voting 46 votes 54 up votes 8 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 PROVIDE TABLETS FOR TRAINING The training departments should have tablets for use by students during training sessions. Load the class materials on the tablets instead of printing everything, and provide electronic copies for students to take home. Just print the exercises. [18] Voting 34 votes 50 up votes 16 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 REPLACE COMPUTERS BUT NOT MONITORS Computers do need to be replaced every few years, but the monitors often are just fine. Only replace monitors if needed. [326] Voting 37 votes 53 up votes 16 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 ELIMINATE FOLDERS FOR HANDOUTS People should stop putting handouts into folders for routine staff meetings to help conserve paper and money. [348] Voting 29 votes 41 up votes 12 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 PRINTING Set all printers to automatically print double-sided. Print multiple PowerPoint slides on a single page. Turn off the automatic printing of banner pages identifying whose print jobs are whose, and use the "secure print" mode instead. [102] Voting 25 votes 47 up votes 22 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 ELIMINATE TRAVEL TO ROUTINE MEETINGS AND TRAINING Require a call-in option instead of travel for staff meetings, or conduct the meeting by webinar or videoconference. [139] Voting 25 votes 45 up votes 20 down votes Active Active Submitted by Community Member 14/Feb/18 3:55 PM #6 Cost Saving Ideas 2018-19 DO NOT DISCARD USABLE BROCHURES Agencies could save money by using up all their "old" brochures instead of throwing them out, unless there is a policy change that requires a new version. [132] Voting 9 votes 22 up votes 13 down votes Active Active Load More Ideas Search Ideas Search or jump to advanced search Active Campaigns [-] Leaderboard [+] Social Web [-] Subscribe [-] New Ideas RSS Feed Top Ideas RSS Feed New Comments RSS Feed Archived Campaigns [+] Powered By Copyright © 2020 IdeaScale Feedback Software | Contact | IdeaScale End User Terms | Terms of Use | My Custom Page 1 | Widget | IdeaScale Privacy Policy | IdeaScale Cookie Policy Use arrow key to choose the Emoji. Press Esc to...